How to Enable Folder Sharing Between Instructors

Folder sharing in ProProfs Quiz Maker allows multiple instructors to collaborate on quizzes by giving them access to a shared folder. Based on assigned permissions (view, edit), instructors can view, edit, and manage quizzes within that folder, making teamwork seamless and efficient.

When instructors log in, they can access shared folders in their folder options.

Benefits:

• Streamlined Collaboration: Work together with multiple instructors on the same set of quizzes.

• Controlled Access: Assign view or edit permissions to ensure proper access control.

• Centralized Quiz Management: Manage quizzes, updates, and reports from a shared location.

Example:

A training manager creates a shared folder for a certification program and assigns edit access to subject-matter experts, allowing them to update questions and refine quizzes collaboratively before the final rollout.

Here's how the folder will appear in quiz maker:

Admin View

Instructor's View of the Shared Folder

Why should you share folders?

• Collaboration: Multiple instructors can work together on quizzes.
• Access Control: Instructors can have different levels of access to quizzes.
• Quiz Management: Instructors can edit, manage, and view reports on shared quizzes.

This article covers the following:

• Creating a folder
• Adding quizzes to a folder
• Adding instructors
• Sharing a quiz folder

How to Create a Folder

Step 1: On your ProProfs Quiz Maker dashboard, go to More >> Folders >> Organize Folders.

Step 2: Click +Add Folder to create a folder and enter the folder name in the text box.

How to Add Quizzes to a Folder

Step 1: Hover over the folder name and click + Add a Quiz.

Step 2: Select the quizzes from the list to add to your folder.

How to Share a Quiz Folder

Step 1: Navigate to the "Organize Folder" page from your dashboard.

Step 2: To share a folder, click "Invite" under the desired folder.

Step 3: In the invite section, you can do the following:

(i) Select all the instructors you wish to share the folder with.

ii) Choose the appropriate role (view, edit) for each instructor under "Permissions." 

iii) Click "Assign" to share the folder. Once instructors are invited, you will receive a confirmation message.

iv) Click "Back" to return to the "Organize Folder" page.

An instructor can now edit/add quizzes to the shared folder as per roles and privileges assigned by the admin:

• If you choose "View," the instructor will only be able to view the quiz.
• But, if you choose "Edit," the instructor will be able to delete/edit their own created quiz.

To remove an instructor, simply click on the cross appearing against the instructor in the "Sharing with" column.